CONTAINS A DETAILED TOOL LIST AND OTHER COOL STUFF
We use our generic Inception Blueprint as a starting point, but always tailor it to fit each specific initiative. This chapter provides in-depth guidance for each step and activity in the inception agenda.
MANAGE EXPECTATIONS OF WHAT’S GOING TO HAPPEN DURING THE INCEPTION
First impressions are always important – this is your opportunity to make it count
You may find yourself in a room with 30 people you don’t know (some of whom may not want you there), or in a room with a small team you’ve worked with before.
This activity positions everything that follows. We manage expectations, allowing each person to understand how they fit in and how to plan their time. We start to build relationships, address worries and concerns and get participants to buy-in.
What good looks like
We want everyone in the room to understand the objective, how they can add value and why attending is important for them.
WELCOME AND INTRODUCTIONS TO ORGANISATIONS AND INDIVIDUALS
Who is in the room and why?
Usually done by a client senior stakeholder.
This sets the scene as to why everyone is here. If done well it reinforces importance, provides focus, creates the necessary empowerment, clarifies boundaries and sets the basis for good collaboration.
An introduction of the various organisations and individuals ensures everyone understands why they (and everyone else) is participating, what they are expected to contribute, and what they can expect from the upcoming sessions.
Icebreakers are tongue-in-cheek, off-topic activities or questions that relax the room and often allow individuals to introduce themselves. This is the first step to building personal relationships. However, be mindful of cultural factors when playing this.
Why are we doing an inception, and what is an inception in the first place?
As an explanation of why the inception was arranged, the overall goal here is to illustrate how we will go about achieving the objective.
What will be happening during the inception?
A top-level walkthrough of the inception schedule to manage participants’ expectations, clarify why and where individual participants are expected to attend, and to allow individuals to manage their time.